Visa under school level Students Exchange...
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General information for obtaining visas from Consulate General of India in Munich under Student Exchange Programme

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We attach importance to Student Exchange Programme with Germany and glad to grant ‘gratis’ visas to students and accompanying teachers. To enable us to offer our prompt services, we request you to please go through the following information:

Documentary requirement

  • A forwarding letter from German school giving names of students and accompanying teachers.
  • An Invitation letter from the counterpart school in India requesting the Indian Consulate to give visas under Student Exchange Programme. The invitation letter should also mention names of students and accompanying teachers. The letter should confirm that the Indian students were also granted ‘Gratis’ visa by the German Diplomatic Mission in India (in case they visited school in Germany under Student Exchange Prorgramme).

Submission of application

Visa applications along with above-mentioned supporting documents, photos and passports need to be submitted at :

International Visa Services Europe GmbH
Schellingstr. 35, 80799 Munich
Tel. No.: +49 (0) 89-28673805
Email ID : ivsmunich@internationalvisaservices.net
Website: http://ivs-germany.com/

In case applications are to be sent to IVS by post. Please go through the information at http://ivs-germany.com/ApplyByPost.aspx

Collection of Passports

Once visas are ready, passports should be collected directly from the Consulate. In case passports need to be returned by post, a suitable size stamped self-addressed envelope should be sent to the Consulate.

Visa Fee

There is no visa fee for students and accompanying teachers visiting India under Students’ Exchange Programme. However, IVS levies a nominal processing fee of Euro 6 for each application in respect of all categories of visas. Bank details of IVS can be found at http://ivs-germany.com/ApplyByPost.aspx. Please attach payment confirmation proof with the documents.

Visa Applications

We notice the following common errors which cause avoidable delay in process of visa applications:

  • The visa application has to be filled online http://indianvisaonline.gov.in/visa/indianVisaReg.jsp
  • The passport must have a validity of at least six months from the date of entry into India.
  • At the very first column, an applicant has to opt “Munich” in “Indian Mission” column. Visa application cannot be processed in case an Indian Mission other than “Munich” is selected.
  • Under ‘Type of Visa’, the applicant should opt for ‘Entry Visa’
  • No column of the application is to be left blank
  • Two signatures of the applicant have to be made on the application form (below the photograph on the first page and on the second page at the end)
  • Please see this link to get information about photographs http://indianvisaonline.gov.in/visa/ We need two photographs as per prescribed specifications.
  • While one photograph should be pasted on the first page (top right corner at the designated space), another photo should be stapled on the left side. Please do not use gem clips.
  • Both pages of application form should be stapled.

Miscellaneous

  • Complete applications should be submitted at least 5 weeks before the date of travel.
  • Visa applications with requisite documents should be submitted together. Applications in piecemeal or addition of any student’s/teacher’s name afterwards should be avoided.
  • The Student Exchange Programme is for German students. However, in case a non-German student wishes to participate, he/she should attach a copy of his/her German Residence ID.
  • It will be useful if the name, Handy No. and email ID of the teacher responsible for coordinating visas is mentioned on school’s forwarding letter so that we can remain in touch with him/her for any clarification.
  • Schools should remain in touch with IVS. However, in case of any unresolved issue with IVS, Mr. Dinesh Setia, Consul at the Consulate General of India may be contacted through e-mail ccp@cgimunich.com.

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Public dealing hours for passports, OCI and other consular documents is Monday till Friday from 09:30 - 12:30 hours


For Passport, OCI and consular matters - please contact cons.munich@mea.gov.in giving applicant's personal details and Web File No.

Visa queries and applications should be submitted to International Visa Services (http://ivs-germany.com).   In case of any problem, visa section of the Consulate can be contacted through cons.munich@mea.gov.in.  Please furnish Web File No. while communicating.


Commercial Representative / Consul (E&C) Mr. Asheesh Gupta may be contacted at com.munich@mea.gov.in for commercial matters.

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